Letter Inquiry

Example for Inquiry Letter


The Virtual Community Group, Inc.
17 Park Road
Rural Town, NH
January 2, 2011
Jane Smith, Executive Director
Xavier Foundation
555 S. Smith St.
Washington, D.C. 22222

Dear Ms. Smith, 
I am writing to inquire whether the Xavier Foundation would invite a proposal from the Virtual Community Group, Inc., requesting an investment of $50,000 per year over two years to support our Enterprise 2000 initiative. This grant would provide part of the funds needed for us to train at least 1200 low-income entrepreneurs in rural New Hampshire in the computer skills they need to create sustainable businesses as we enter the twenty-first century. Your literature indicates that the Xavier Foundation is searching for innovative ideas to improve the lives of the rural poor; we believe Enterprise 2000 falls well within your area of interest.

Information technologies are a promising solution to one of the primary obstacles facing the small rural enterprise: the geographic distances which inhibit networking with other businesses, and which segregate them from a larger marketplace. The Internet and other networks are now making it possible for entrepreneurs even in the most remote locations to communicate and do business on a region-wide, national, or even international basis. Working in conjunction with other organizations, Enterprise 2000 gives program participants technical skills training adapted to individual need; and, in collaboration with organizations which recondition and redistribute used computers, we also assure that they obtain the necessary computer hardware, at low or no cost.

We believe that broadly-implemented technical skills programs such as Enterprise 2000 have the potential to transform the lives of many struggling entrepreneurs, and change the economic landscape of impoverished rural communities. Unlike many poverty alleviation initiatives, all of the Virtual Community Group programs are predicated on the assumption that these entrepreneurs already have 90% of what it takes to compete in the marketplace -- intelligence, ambition, initiative, and talent. After two years of experimentation and program development, the Virtual Community Group has fashioned a superb, easily replicable model in Enterprise 2000, and established a high degree of credibility among community groups, policy makers, and funders. With your support, we can make that 10% difference in the lives of these hard-working people and the future of our rural communities.

Please feel free to call me with any questions. I look forward to hearing from you soon.


Sincerely,

Executive Director



Example for replay letter to inquiry

Konoha Art Design
Jl. Griya Raya Blok E8 No. 12
Kalibata, Jakarta Timur
Your ref. : RG/DR 20 January, 2010
Our ref.: DF/NG
One Hundred Percent Co.
13th Broadway castle road
New York USA
Dear Ms Riry Guntari,
Re : KO-1001

We thank you for you inquiry of January 10th, 2010. As requested, we enclose our illustrated catalogue which gives complete details of our shoes, together with the prices and the models.
We expect that our catalogue, prices, and the terms give all information requested.

We are looking forward to receiving your order soon.

Yours sincerely,

Dio Fadli Rawasia

Chief Manager
 Encl. illustrated catalogue

Definition Of Bussines Letter

        A business letter is a formal communication from an organization to its customers, the general public for their information, another Company or the Authorities.  It is often written in a standard format, and in formal language, compared to a private letter between two people who are well known to each other.  The business letter will show things like the address and best way to communicate with the business - by return letter , e-mail or telephone. In general, the letter will be directed to a specific person and be about one topic.  Sometimes, the business letter will be looking for a response, but might be to give important information about an up-coming change of address or telephone number.  The letter might give information about new developments - a new website; launch of a new product.  To allow the sender to handle any response more efficiently, the business letter might contain key information such as an internal reference from the sender or related to the product in question.

Types of business letter

1.       Letter of request : a letter that asks for information or answer to your questions

2. Letter of complaint : a letter that a point out a problem with a product you bought or a service you received
3. Letter to the editor : a letter written to a newspapaer that complain, compliments, or clarifies.
4. Cover letter for resume : a letter that requests a specific job

Parts of business letter

a.       The Heading

The heading of a business letter should contain the return address (usually two or three lines) followed by a line with the date. The heading is indented to the middle of the page in the modified block and semi block styles. It begins at the left margin in the block style. If the stationery is imprinted with the return address, then the return address may be omitted. Sometimes a line after the address and before the date may include a phone number, a fax number, an E-mail address, or the like. Particularly if the address uses three or more lines, it is good to skip a line before the date. When using the block style, always skip a line before the date. Always include the date.

Example: Apple, Inc

100-B Dry Gulch Alley

Lonesome Coyote AZ 85789

June 2012

b.     Adress

This is the address you are sending your letter to. Make it as complete as possible. Include titles, names, and routing information if you know them. This is always on the left margin. 1.) Different Styles of Business Letter Skip a line after the heading before the inside address. Skip another line after the inside address before the greeting.

Example:

Dr. aulia rachman

Cross Country Coach

Dept. of Athletics

Colorado Community College at Cripple Creek

Cripple Creek CO 17133

1.       Greeting

The greeting in a business letter is always formal. It normally begins with the word “Dear“ and always includes the person’s last name. It normally has a title such as Mr., Mrs., Dr., or a political title. The greeting in a business letter always ends in a colon.

2.       Body

The first line of a new paragraph is indented in the semi block style. The block and modified block style have all lines of the body to the left margin. Regardless of style, skip a line between paragraphs. Skip a line between the greeting and the body. Skip a line between the body and the close.

3.       Complimentary Close and Signature Line

The left edge of the close and signature line in the semi block and modified block begin in the center, at the same column as the heading. The close and signature of the block letter begins at the left margin. The complimentary close begins with a capital letter and ends with a comma. Skip from one to three spaces (two on a typewriter), and type in the signature line, the printed name of the person signing the letter. Sign the name in the space between the close and the signature line, starting at the left edge of the signature line. Women may indicate how they wish to be addressed by placing Miss, Mrs., Ms. or similar title in parentheses before their name. The signature line may include a second line for a title, if appropriate. The signature should start directly above the first letter of the signature line in the space between the close and the signature line. Use blue or black ink.

Example:

Sincerely,

(Signature goes here)

(Mrs.) ayu nurmala

Director of Acquisitions

 

Japan scrambles fighter jets after Chinese plane seen near disputed islands

     Japan scrambled fighter jets after a Chinese plane was seen Thursday near small islands in the East China Sea that are claimed by both countries.

     This is the first time that the dispute over the islands -- which Japan calls Senkaku and China refers to as Diaoyu -- has involved aircraft, introducing a new sphere of risky encounters for the two Asian neighbors.

Chinese government ships have repeatedly entered the waters around the remote, rocky islands since the Japanese government announced in September it was buying several of the islands from private owners.

    Japanese Coast Guard vessels have engaged in games of cat and mouse with the Chinese ships, with both sides broadcasting messages to one another insisting they have territorial sovereignty over the area.

Analysts say that by sending its own patrols into the area.

 

 

Japan scrambles fighter jets

 

 Why is Japan feuding over islands?

 

    On Thursday morning, a Japanese Coast Guard patrol vessel spotted the Chinese government plane in airspace around the islands, Chief Cabinet Secretary Osamu Fujimura said. As a result, the Japanese Self Defense Force sent eight F-15 jets and an early warning E2C plane to the area, the government said, revising up the number of planes it initially said it had deployed.

     By the time the Japanese jets arrived, there was no sign of the Chinese plane, which had not shown up on military radar, the Japanese Self Defense Force said. China's State Oceanic Administration said a B-3837 patrol plane had arrived in the islands' airspace Thursday morning in order to carry out a joint air-sea patrol with ships in the area. The patrol teams announced China's territorial claim and told the Japanese ships to leave the area, it said. 

     Fujimura said that the Chinese plane's entry into the area was "extremely regrettable" and that Japan has lodged a protest with the Chinese government through diplomatic channels.

The Japanese government's acquisition of the islands in September also set off several days of violent anti-Japanese protests across China and soured economic ties between the two Asian nations.

The United States has said it doesn't take sides in territorial disputes and urged the two sides to resolve the situation peacefully. Nonetheless, U.S. officials have admitted that the islands fall under the scope of a mutual defense treaty between Washington and Tokyo.